Map of conference locations
For more information on the conference locations please check our Locations page.
We expect that your travel expenses will be covered by your home department or college. However, if they are not able to cover these expenses, travel funding is available. To ask about travel funding, contact firstname.lastname@example.org
How do I arrange travel?
Students are responsible for arranging their own travel to the conference. We encourage students to coordinate with other attendees from their institution. Please be in communication with your local chair or faculty member if your department is reimbursing you for travel costs. If your department cannot fund your travel, please communicate with email@example.com for plane and train ticket approval before purchase.
The College of William and Mary maintains a page that includes directions for getting to Williamsburg by car, rail, or air.
Can I come late? Can I leave early? Can I skip things that I’m not interested in?
Because your travel costs are reimbursable, it is expected that you will attend all of the conference events as scheduled. If you have special circumstances, please contact us to discuss them.
How can I get to and from the airport?
If you will be arriving by air, please contact firstname.lastname@example.org and we will make arrangements to get from Newport News, Norfolk or Richmond airports to the WM CUWiP conference location, and back to this airport for your return flight. If you plan to fly, please contact us before making your reservation.
When will I get reimbursed for travel?
The information below is only relevant if you are being reimbursed by the conference (rather than by your department). If you have indicated that you will be requesting travel support from the conference, you should have already received a separate email with the required authorization forms, which you will need to return by January 2, 2019. If you have not received this message, please contact email@example.com immediately. When you are submitting travel reimbursement, please keep all of your receipts (including boarding passes). If you are being reimbursed by the conference (rather than by your department): after the conference you can submit the reimbursement form that will be provided to you. Reimbursement will be mailed to you within a month. If you are driving and applying for a travel reimbursement, you will need to provide a map (from the internet) that gives your mileage to and from the conference.